Job Information
Randstad US bilingual administrative assistant - property mgmt in west palm beach, Florida
bilingual administrative assistant - property mgmt.
west palm beach , florida
posted june 10, 2024
job details
summary
$50,000 - $55,000 per year
permanent
bachelor degree
category office and administrative support occupations
referenceAB_4551127
job details
Seeking a keenly organized individual with a strong customer service focus. Under general supervision, the Administrative Assistant handles the routine and daily work of the Property Management office. Interfaces with tenants, clients, and service providers to relieve the Property Manager of clerical work and minor administrative and business detail by performing the following duties. Customer service and administrative experience is essential. Commercial Real Estate management experience is a plus. EDUCATION AND EXPERIENCE
Office Administration and customer service experience required.
Background in property management a plus.
COMMUNICATION SKILLS
Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding.
Ability to write routine reports and correspondence.
Ability to respond to common inquiries or complaints from client, vendors, tenants and supervisors.
Ability to effectively present information to small or large groups.
COMPUTER SKILLS
Intermediate to advanced skills with Microsoft Office Suite required.
Ability to learn computer programs quickly.
OTHER SKILLS
strong customer service skills. Ability to remain calm and handle situations that need resolution.
strong interpersonal and problem-solving skills.
Basic analytical and mathematical skills required.
salary: $50,000 - $55,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Bachelors
Responsibilities
Essential Duties and Responsibilities
Answer phones and greet office visitors warmly.
Process and follow up on tenant work order requests per lease policies.
Coordinate internal staff and external vendors for maintenance and repairs.
Manage vendor invoicing, billing inquiries, and payments.
Maintain property and administrative files, assist in document preparation, and track document progress.
Perform administrative tasks: answer phones, draft correspondence, report expenses, coordinate meetings, file, and copy.
Maintain contact listings for property management.
Handle vendor setup and follow-up, ensuring contract completion.
Assist in distributing monthly rent statements.
Maintain service contracts and insurance certificates, monitoring expiration dates for compliance.
Manage distribution and database of parking and employee passes.
Code and process corporate credit card expenses promptly.
Support leasing processes not requiring a Real Estate License.
Assist in special projects as needed for Property Managers, Area Manager, and Regional VP.
Skills
Scheduling Appointments
Maintaining Deadlines
Data Entry
Vendor Management
Invoicing
Billing
Qualifications
Years of experience: 3 years
Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
Applications accepted on ongoing basis until filled.
get in touch
we are here to help you with your questions.
CP
chelsey poropat
+1 561 226 5722 (tel:+1 561 226 5722)
chelsey.poropat@randstadusa.com