Job Information
Randstad US administrative assistant in west palm beach, Florida
administrative assistant.
west palm beach , florida
posted may 28, 2024
job details
summary
$42,000 - $50,000 per year
permanent
bachelor degree
category office and administrative support occupations
referenceAB_4542827
job details
We are seeking a detail-oriented and proactive Administrative Assistant with strong Accounts Payable (AP), Accounts Receivable (AR), and QuickBooks experience. The ideal candidate will support our finance and administrative operations, ensuring smooth and efficient functioning of the office. This role is crucial in managing financial transactions, maintaining accurate records, and providing administrative support to the team. Qualifications:
Education: High school diploma or equivalent (required). Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field (preferred).
Experience: Minimum of 2 years of experience in an administrative role with AP/AR responsibilities. Proven experience with QuickBooks is essential.
Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and QuickBooks.
Other Skills:
strong organizational and time management skills.
Excellent attention to detail and accuracy.
Effective communication and interpersonal skills.
Ability to work independently and as part of a team.
Problem-solving abilities and a proactive attitude.
salary: $42,000 - $50,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Bachelors
Responsibilities
Key Responsibilities:
Accounts Payable:
Process and verify invoices, ensuring accurate coding and timely payment.
Reconcile vendor statements and resolve discrepancies.
Prepare and process electronic transfers and payments.
Maintain and update vendor files.
Accounts Receivable:
Generate and send out invoices.
Follow up on, collect, and allocate payments.
Perform account reconciliations and resolve payment discrepancies.
Maintain customer files and records.
QuickBooks Management:
Enter and manage financial data in QuickBooks.
Prepare monthly, quarterly, and annual financial reports.
Assist in the preparation of budgets and forecasts.
Ensure compliance with company policies and procedures.
Administrative Support:
Handle day-to-day administrative tasks such as answering phones, managing emails, and maintaining office supplies.
Organize and schedule meetings and appointments.
Assist in preparing documents, reports, and presentations.
Maintain filing systems and ensure data confidentiality.
Skills
Scheduling Appointments
AP
AR
QuickBooks
Vendor Management
Systems Support
Bookkeeping
Bank Reconciliations
Qualifications
Years of experience: 3 years
Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
Applications accepted on ongoing basis until filled.
get in touch
we are here to help you with your questions.
CP
chelsey poropat
+1 561 226 5722 (tel:+1 561 226 5722)
chelsey.poropat@randstadusa.com