Job Information
Randstad US operations coordinator in washington, District Of Columbia
operations coordinator.
washington , district of columbia
posted 3 days ago
job details
summary
$29 - $30.01 per hour
temp to perm
bachelor degree
category office and administrative support occupations
referenceAB_4564572
job details
We are seeking a professional, energetic, and experienced Operations Coordinator to ensure the efficient operation of our office space and facilities and provide administrative and operational support to our Operations Department. The ideal candidate will create a safe, productive, and well-maintained environment for staff and visitors. This role requires organizational skills, attention to detail, and effective communication abilities.
Key Responsibilities:
Facilities Management:
Act as the primary liaison with building management and security.
Manage maintenance and facilities issues for a safe, comfortable working environment.
Maintain a clean, organized office environment.
Oversee physical security, access control, incident management, and awareness programs.
Serve as the Emergency Coordinator.
Office Operations:
Monitor and maintain optimal inventory levels.
Oversee maintenance and service on office equipment and leases.
Coordinate with General Counsel to maintain all insurance policies.
Support the cloud-based Service Management system for service requests and incident reporting.
Document, audit, and improve service desk processes.
Departmental Support:
Coordinate the schedule of the Vice President of Operations.
Track intradepartmental meetings, including topics, outcomes, and plans for future action.
Monitor Operations tickler files for upcoming deadlines.
Lead and support research and special initiatives for the Operations team.
Administrative Management:
Manage vendor relationships and invoice payment.
Process business travel requests, purchase tickets, and travel insurance.
Serve as a resource for travelers, resolving issues and staying informed of airline rules and current affairs.
Oversee organizational registrations in relevant countries.
Ensure annual Charitable State Registration compliance.
Provide support for answering the primary phone line and sorting/distributing mail.
Serve as an in-house notary.
salary: $29 - $30.01 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors
Responsibilities
Departmental Support
Coordinate schedule of Vice President of Operations to optimize time and facilitate the exchange of information.
Creates and maintains a tracking system detailing intradepartmental meetings, including topics, outcomes and plans for future action.
Monitor Operations tickler files for upcoming deadlines, following through on any necessary details.
Lead and support, as required, on research and special initiatives Operations team.
Administrative Management
Manage vendor relationships and invoice payment for central services. Oversee timely processing of credit card reconciliations and expense reports.
Process all business travel requests, purchase tickets and travel insurance in accordance with EF Travel Policy and process all Travel Authorizations.
Serve as general resource for travelers, research problems, and resolves issues. Remains informed of all airline rules and regulations and current affairs.
Oversee organizational registrations in all relevant countries, including compliance with applicable laws and regulations.
Oversee annual Charitable State Registration compliance.
Provide support to answer primary phone line and sort/distribute mail.
Serve as in-house notary.
Skills
Facilities Management (1 year of experience is required)
Bachelor's Degree (4 years of experience is required)
Customer Service (1 year of experience is required)
Operations
Department Support
Administrative Duties (1 year of experience is required)
Qualifications
Years of experience: 1 year
Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.
get in touch
we are here to help you with your questions.
OB
owen bolyard
+1 202 783 2661 (tel:+1 202 783 2661)
owen.bolyard@randstadusa.com